The Fiscal Manager is responsible for managing the activities of the overall general accounting functions including financial reporting, accounts payable/receivable, budgeting, banking and audits. This position will oversee, implement, and maintain accounting systems, fiscal policies and procedures and ensure accurate compilation, analysis, and reporting of financial results according to general accounting standards and in compliance with Federal, State and local laws, and agency guidelines, policies and procedures.
- Supervise, train and evaluate performance of fiscal staff.
- Coordinate and assist with the maintenance of the general ledger and required financial reports for all funding sources.
- Supervise accounts payable and accounts receivable functions.
- Monitor expenditure and revenue reports to ensure sound cash management and control procedures.
- Assist in monitoring the dispersal of grant funds to ensure that grant or contract implementation is in accordance with departmental guidelines as well as in accordance with contractual agreements.
- Assist CFO with Equal Opportunity (EO) duties as needed.
- Coordinate, prepare and manage Infrastructure Funding Agreements (IFAs).
- Keep abreast of any changes in standards within the fields of accounting, budgeting, auditing and analysis to convey information and procedural changes to subordinates performing functions within these fields.
- Oversee subcontractor billings and supportive service activities.
- Responsible for overseeing cash requests of grant funding.
- Support CFO with the annual audit and state monitoring cycle visits, including review of accounts, resolution of questions and response of findings.
- Participate in the development of the annual budget.
- Oversee and ensure adherence to agency’s procurement policy including coordination and assistance with RFP process, rating of proposals and negotiations relative to budget line items as needed.
- Coordinate with CFO in supplying financial data to acquire grants and alternative sources of funds.
- Aid in the maintenance of accounting software and systems development.
- Recommend and help in the development of financial policies and procedures.
- Provide appropriate reports to CFO.
- Support CFO with the interpretation and implementation of instruction letters, OMB circulars, etc.
- Track and maintain fixed asset schedule.
- Maintain insurance policy files.
- Responsible for relating and interacting with the public and co-workers in a positive way that results in mutual cooperation and respect.
- Perform other duties as assigned.
Bachelor’s degree in accounting, or graduating with a bachelor’s degree by May of 2024.
- At least three (3) years of accounting experience. Knowledge of fund accounting preferred.
- Must have a thorough knowledge of modern accounting and auditing theory and practice, and Generally Accepted Accounting Principles. Familiarity with fiscal management, budgetary procedures, financial statement preparation, fiscal office procedures and practices and applicable Federal, State and local laws and regulations.
- Ability to plan and direct the work of employees; organize and initiate new processes and procedures; communicate effectively, both orally and in writing; and effectively use computer applications such as accounting software (MIP), Microsoft Office, especially Excel, Word and Outlook.
- Must be extremely organized and able to handle multiple tasks and projects, pay close attention to detail, uphold a high level of professionalism and work well under pressure.
- Demonstrate a dependable and trustworthy work ethic with a strong sense of integrity.
- Be willing and motivated to learn and work independently with limited supervision and guidance.
The above statements are intended to describe the general nature and level of work being performed by employees assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. The qualifications listed above are guidelines. Other combinations of education and experience could provide the necessary knowledge, skills and abilities to perform the job and may be considered.
PHYSICAL DEMANDS PER AMERICANS WITH DISABILITY ACT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of the position, the employee is regularly required to stand, walk, sit; and use hands to finger, handle or feel objects, tools or controls. The employee is required to crouch or kneel. Strength to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. Must be able to operate a motor vehicle.
REPORTS TO: CFO
GST Michigan Works! is an Equal Opportunity Organization. Auxiliary aids and services, including accommodations, are available upon request to individuals with disabilities.